Bustling large cities (such as Atlanta, Dallas, or
Chicago) need scores of solid professional letter writers to handle complicated
commercial and business correspondences. Freelance writers and writing services
are the perfect solution.
It is pointless to take members of an office staff off of
what they do best to put together substandard letters, which they rarely write.
Doesn’t it make more sense to let a professional letter writer perform the
task? Of course. Economically, everyone should do what they specialize in and
what they are paid to do.
Letters serve a number of functions. Each correspondence should
address the reader, inform him or her, state the current situation and/or
problem, provide a solution, and persuade the reader to join in this solution at
a suitable time (in a courteous manner). A good writer understands these facts.
Letters must be accurately sent and addressed to the
correct “person of action,” as opposed to just anyone involved in the matter at
hand. Only write to those that have the power (formal or informal) to make
things happen.
All the rules can be followed, the correspondence written
persuasively, and a logical solution defended; but, it does no good at all if
addressed to and read by the wrong person. (Know who you should be dealing
with.)
It should also be kept in mind that what is not said or
written can often be as important as what is written and read. A letter need
not tell everything or try to strictly impress the reader for its own sake. It
should accomplish its specific mission or goal. The client needs to tell the
letter writer exactly what that is before writing begins.
Obviously, good grammar and proper word selection is
important, but the letter represents ideas – not itself. Again, the writer must
always think in terms of what is to be accomplished and how. That is the bottom
line.
Jimmy
Hall Writing Services/Atlanta (404-580-1501)
crafts professional letters for both organizations and individuals.
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