Often-times professionals and blue collar workers alike
have a need to write thank you letters, or to write other professional letters
to their bosses, coworkers, subordinates, or associates/clients. The problem is
that not everyone has the ability to mix business, pleasure, information, and
sentimentality in just the correct mix in letters. Professional letter writers
serve a purpose, folks.
Letter writing is an art and a science, requiring the
talent of understanding the situation, relating it and what should be done, and
doing so in a congenial but often firm manner. No matter what type of letter is
to be written, it must be crafted and received as sincere and respectable.
Letters must also be flowing and make good sense. A + B = C, etc…
To have a great letter written, a few requirements need
to be met, and things should be done. Every bit of information related to “who,
what, when, where, why, and how” should be given to the professional letter
writer. Your idea of rectification should also be shared. Explain all.
Most important of all, the letter must be specifically
written to exactly the right person – whether this is a person of action or the
one responsible for past actions you appreciate. Know and investigate them.
Never send a letter to someone that does not have direct
authority to resolve an issue, unless they have done something wonderful for
you or your group. Forget generalities unless you simply cannot identify the
exact person, period.
The important thing is to let the letter writer know
about you and your personality, the person or people that you are writing to,
and the exact situation being communicated about.
After the letter is carefully crafted, you that hired the
letter writer should then “make the letter your own” by slightly tweaking it as
specifically from yourself – using your own special words or phrases here and there.
It must be from YOU, not just the writer.
Having said or rather written all of this, keep in mind
that sincerity is the key – and your letter writer should also understand this
fact; make sure that he or she does before you hire them.
~ Jimmy Hall (404-580-1501) or HJimmy577@aol.com .
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